Enterprise Spend & Asset Vault (PRMS)
Multi-tier procurement approvals, SaaS subscription monitoring, and automated budget enforcement.
Put an approval trail behind every purchase, see spend against budget, and know who holds which asset.
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- Manager + procurement review
- Requisition approval
- 4
- Budget levels
- Requisition → PO → GRN → Payment
- Purchase flow
Procurement & Assets
The Problem It Solves
Purchasing leaks when it runs on email approvals and a shared spreadsheet. Requests are approved in messages, invoices arrive without an order to match, and what the company owns or subscribes to is known only by whoever bought it.
Approvals lost in threads
A request is approved in a message, and later nobody can show who agreed or on what basis.
Spend without a budget view
Purchases are made without anyone comparing them with what was set aside for the department or project.
Invoices that match nothing
A vendor invoice arrives, and no one can easily confirm what was ordered or received.
Assets nobody tracks
Equipment and licences are handed out without a record of who has what.
Renewals that surprise
Subscriptions, contracts and services renew because the dates were never kept in one place.
Expense claims in a pile
Employee claims arrive as photos and messages and wait for someone to sort them out.
Without it, and with it
The same everyday work, before and after.
Without it
A purchase is approved in a message.
With it
Staff raise requisitions; a department manager approves, and a procurement review is added above a cost threshold.
Without it
Spend is checked against budget after the fact, if at all.
With it
Budgets can be set at company, department, project or category level, with spend shown against them.
Without it
Vendor invoices are paid on trust.
With it
Deliveries and vendor invoices are recorded and matched back to the purchase order.
Without it
Renewals are remembered by whoever bought the item.
With it
Contracts and software subscriptions sit in one register with their renewal dates.
What it does
Procurement & Assets replaces email approvals and the shared spreadsheet. A purchase starts as a requisition, moves through a department manager and, above a cost threshold, a procurement review, and then flows through RFQs, purchase orders, goods receipt, vendor invoices and payments.
Budgets, assets, inventory, contracts, software subscriptions, infrastructure and employee expense claims sit alongside, so spend and ownership are visible in one place.
Primary purpose
Enforce purchasing approvals, eliminate duplicate SaaS/infrastructure spend, and track asset lifecycles across teams.
Product tour
A preview of the interface with sample data. Select a screen, then hover or tap the markers.
Provides unified access, role governance, real-time analytics, and embedded AI automation across all enterprise operations.
Create your own automated workspace
Register your company and set up Procurement & Assets with the rest of the platform: one sign-in, shared roles and automations that connect your work.
Key features
What you can do with it, day to day.
Requisitions and approvals
Staff raise requisitions; a department manager approves, and a procurement review is added above a cost threshold.
Vendors, RFQs and purchase orders
Maintain vendors, request quotes and issue purchase orders.
Goods receipt and vendor invoices
Record deliveries, match vendor invoices and track vendor payments.
Budgets
Set budgets at company, department, project or category level and see spend against them.
Assets and inventory
Track assets, assignments and status over their lifecycle, plus stock items.
Contracts and subscriptions
Keep contracts, software subscriptions with renewal dates, third-party services and infrastructure in one register.
Employee expenses
Employees submit expense claims; approvers review them, and Finance reimburses them.
Reports and analytics
Spend and procurement reports with Excel export.
AI capabilities
What the AI does in and around this product — concretely.
Ask about spend
With AI Intelligence, ask about expenses, vendors and purchase orders, for example spend by vendor this month, and get a table or chart.
Automation & workflows
How work moves from start to finish without hand-offs and re-typing.
Requisition to purchase order
A governed purchase.
- 1
An employee submits a requisition
- 2
The department manager approves; above the cost threshold a procurement review is added
- 3
Procurement raises a purchase order or RFQ
- 4
Goods are received and the vendor invoice is matched
Vendor invoice to payment
From bill to paid.
- 1
The vendor invoice is recorded against the PO
- 2
It appears as a bill in Finance
- 3
The payment is recorded and the vendor ledger updates
Use cases
Real tasks, real roles.
Buy equipment
A manager raises a requisition, it is approved, a PO goes to the vendor and the delivery is received against it.
Compare quotes
Request quotations from several vendors and issue the PO to the chosen one.
Track software subscriptions
Keep each subscription, owner and renewal date in one register.
Handle claims
An employee claims travel expenses; the approver reviews; Finance reimburses.
Supported business scenarios
- A company moving purchase approvals out of email
- An IT team tracking laptops, licences and renewals
- A finance team that wants vendor bills and payments in the books
Benefits & business outcome
What changes for your business.
Every purchase has an approver and a record, spend is compared with budget, and assets and renewals stop falling through the cracks.
Accountable spending
Purchases move through recorded approval levels before money is committed.
Budget awareness
Spend and commitments can be compared with budgets while there is still time to act.
Asset clarity
Know what you own, who has it and what state it is in.
Renewals under control
Subscription and contract renewal dates are tracked rather than remembered.
Who it's for
Procurement and finance officers, IT and asset administrators, department heads who request purchases, and employees who file expense claims.
Departments
- Procurement
- Finance & Accounts
- IT Asset Management
- Administration
Typical users
- Procurement Officer
- CFO / Finance Manager
- Asset Admin
- Department Heads
Works with
The other products and integration points it connects to.
Frequently asked questions
Yes. Requisitions go to the department manager and, above a cost threshold, to a procurement review before they proceed.
Request a demo
Ready to put Procurement & Assets to work?
Create your company workspace, or ask for a walkthrough with your own scenarios.
- Each company's data is kept separate from every other company's.
- One sign-in and one role model across every product.
- AI and automations that work across the products.